Last updated: 28 October 2026
This Privacy Policy explains how SIA “JobVision” collects, uses, shares and protects personal data when you use our recruitment services, apply for a job, work with us as an employer, or visit jobvision.lv. We process personal data in line with the EU General Data Protection Regulation (GDPR) and the Personal Data Processing Law of the Republic of Latvia.
1. Who we are
The data controller is SIA “JobVision”, registration no. 40203344680, legal address Ģertrūdes iela 33/35-2, Rīga, LV-1011, Latvia. We are a private employment agency licensed in Latvia (licence no. 29/2026).
For any privacy question or request, contact us at info@jobvision.lv or +371 20495241.
2. Whose data we process
- Candidates and job seekers – people who apply for vacancies, send us a CV or ask for help finding work.
- Employer clients – contact persons at companies that use our recruitment, staff leasing or payroll services.
- Workers we employ or place – people working through our staff leasing or payroll services.
- Website visitors and people who contact us – through forms, email, phone or chat.
3. What data we collect
Candidates and workers
- Identity and contact details: name, email, phone number, address, date of birth, nationality.
- Career information: CV, education, qualifications, work history, skills, languages, certificates and references.
- Job preferences: desired roles, locations, salary expectations and availability.
- Documents needed to employ you or obtain permits, where required: passport or ID copy, visa and residence permit details, diplomas, driving licence, and employment-related certificates.
- Interview notes, assessment results and our communication with you.
- For workers we employ: bank details, tax and social security information, contract, timesheet and payroll records.
Sensitive data. We do not ask for special category data (for example health, religion or ethnic origin) unless the law or a specific job requires it, such as a mandatory health certificate. Please do not include such information in your CV unless we ask for it.
Employer clients
- Name, job title, work email and phone of contact persons.
- Company details, vacancy requirements, contract and billing information.
Website visitors
- Information you enter in our contact or application forms.
- Technical data such as IP address, browser and device type, and pages visited, collected through cookies and Google Analytics (see section 10).
4. Where we get your data
- Directly from you – applications, CVs, forms, emails, calls and interviews.
- From job portals and professional networks where you have made your profile available to recruiters.
- From referees you nominate, and from employers who give feedback on interviews or placements.
- From public authorities during work permit and visa procedures.
5. Why we use your data and our legal basis
| Purpose | Legal basis (GDPR Article 6) |
|---|---|
| Assessing your suitability and matching you with vacancies | Steps taken at your request before entering into a contract; our legitimate interest in providing recruitment services; your consent where required |
| Presenting your profile to a prospective employer | Your consent – we tell you about the role and employer before we send your CV |
| Arranging work permits, visas and relocation | Performance of a contract and compliance with legal obligations |
| Employing you and running payroll (staff leasing) | Performance of the employment contract and legal obligations under labour, tax and social security law |
| Keeping records required by our recruitment licence and Latvian law | Compliance with legal obligations |
| Managing relationships with employer clients and invoicing | Performance of a contract; our legitimate interests |
| Answering enquiries sent through our website, email, phone or chat | Our legitimate interests; steps taken at your request |
| Website analytics | Your consent |
| Establishing, exercising or defending legal claims | Our legitimate interests |
We do not use automated decision-making, including profiling, that produces legal or similarly significant effects for you. Recruitment decisions are made by people.
6. Who we share your data with
- Prospective and actual employers – only the information needed for the specific vacancy.
- Public authorities – for example the Office of Citizenship and Migration Affairs (PMLP), the State Employment Agency (NVA), the State Revenue Service (VID), embassies, consulates and equivalent authorities in the destination country, where the law or a permit procedure requires it.
- Service providers acting on our behalf – website hosting, email and IT services, analytics, accounting and legal advisers. They may use the data only on our instructions and must keep it secure.
- Partner agencies – only when needed for a specific placement and under a written agreement.
We never sell personal data.
7. Transfers outside the EU/EEA
Some of our employer clients and partners are located outside the European Economic Area. We transfer your data there only when it is needed for a placement you are interested in, and only with an appropriate safeguard: an adequacy decision of the European Commission, Standard Contractual Clauses, or – where these are not available – because the transfer is necessary for steps you have asked us to take. You can ask us for details of the safeguard used.
8. How long we keep your data
- Candidate profiles: up to 2 years after our last contact with you, so we can offer you suitable vacancies. You can ask us to delete your profile at any time.
- Employment, payroll and placement records: for as long as Latvian accounting, tax, labour and licensing laws require.
- Employer client data: for the duration of our cooperation and afterwards for as long as needed to meet legal obligations or handle possible claims.
- Website enquiries: up to 1 year after the enquiry is closed, unless it leads to a contract.
- Analytics data: according to our Google Analytics retention settings.
9. Your rights
Under the GDPR you have the right to:
- access the personal data we hold about you;
- have inaccurate data corrected;
- have your data erased;
- restrict how we use your data;
- object to processing based on our legitimate interests;
- receive your data in a portable format;
- withdraw your consent at any time, without affecting processing that took place before the withdrawal.
To exercise these rights, email info@jobvision.lv. We will reply within one month. We may ask you to confirm your identity first.
If you believe we have not handled your data correctly, you can complain to the Data State Inspectorate of Latvia (Datu valsts inspekcija), www.dvi.gov.lv, or to the data protection authority in your country.
10. Cookies and third-party services on this website
- Essential cookies are needed for the website to work and do not require consent.
- Analytics cookies (Google Analytics) help us understand how the website is used. They are set only with your consent, which you can change at any time.
- Google Fonts: our website loads fonts from Google, which means your browser sends your IP address to Google.
- Chat: if you contact us through the WhatsApp chat button, WhatsApp (Meta) processes your messages under its own privacy policy.
11. How we protect your data
We use appropriate technical and organisational measures to protect personal data, including secure (HTTPS) connections, access limited to staff who need it, and confidentiality obligations for our team and service providers.
12. Changes to this policy
We may update this policy from time to time. The latest version is always published on this page with its update date.